Click here for instructions for how to update your Startpack
There are 5 (sometimes 6) sections of your Startpack, known as 'tabs' (like the tabs on paper folders).
Basic
This is where to find the following fields:
Names
Title
Middle names
Also known as
Screen credit name
Pronouns
First and Last name
Can be edited in your 'Account' area
Personal
Sex
Date of birth
Country of permanent residence
Country of legal nationality
Your 'Sex' is collected for HMRC (UK) purposes. Sex is shown on your: birth certificate, or gender recognition certificate
Passport
Your full name as it appears on your passport
Passport number
Passport issuing country
Upload a file of your passport
Dietary & health
Dietary requirements
Allergies
To save, click UPDATE BASIC (at bottom of page)
Also click Update Basic if you need to step away, because Engine will auto-logout after 15 minutes of inactivity (for the security of the data within).
Contacts
This is where to find the following fields
Address
Contact information
Mobile telephone number
Other telephone number
Email address (click the 'My account' link to edit your email address)
Email address for payslip
Email address for pension
You can change these if you’d like your payslip or pension emails to be emailed to an email different to your Engine account email address.
Emergency contact
Emergency contact full name
Emergency contact relationship
Emergency contact telephone number
Agency
I have an agent (switch)
(Agent details are retained if you turn this off for a job, and reactivate it for the next job)Agency name
Agency address
Agent contact information
Agent telephone number
Agent correspondence name
Agent correspondence email address
The name & email address of the Agent or Assistant who will deal with correspondence sent from Engine.
Send emails to crew member also?
Enable this if you would like the crew member to also receive Engine email notifications.
Agent signatory name
Agent signatory email address
The name & email address of the Agent who will sign contracts sent from Engine.
Agent bank account
Agent bank name
Agent bank branch
If this bank account is online-only, enter 'Online' here.
(Some payroll providers or productions who run their own payroll use the 'bank branch' as additional information to verify an account).Agent bank account name
Must match the account or payments may fail.
Agent bank sort code
Agent bank IBAN (Optional)
Agent bank SWIFT / BIC (Optional)
To save, click UPDATE CONTACTS (at bottom of page)
Also click Update Contacts if you need to step away, because Engine will auto-logout after 15 minutes of inactivity (for the security of the data within).
Allowances
If a project is paying you as part of your deal to provide something (e.g. kit, vehicle, phone etc) then you must provide proof of what you're providing in order to be able to accept the Offer.
Don't enter currency symbols.
Some internet browsers will allow currency symbols to be entered in number fields. This can cause the page to fail to save.
For example, just enter '1000', not '£1000'.
Box rental
‘Box’ means your ‘tools of the trade’ for which the project are paying you.
Insurance replacement value of your box
This is the cost to replace your kit should it be stolen or be destroyed for example in a fire, and the production has agreed that it is covered by their insurance policy.*
Box inventory list with insurance values
Upload an itemised list of your kit, with an insurance replacement value for each item. Lists can be PDF (or JPG or PNG) only (not Word, Excel, Pages etc), up to 5MB in size.
Computer
Include accessories you also provide as part of your computer allowance.Computer description & serial number
Insurance replacement value of your computer
This is the cost to replace your computer should it be stolen or be destroyed for example in a fire, and the production has agreed that it is covered by their insurance policy.* This must be a PDF, JPG or PNG, up to 5MB in size.
Software
Software description
e.g. CAD design software tools.
Software total annual cost
The annual cost of your software subscription.
Upload your software licence
If you are being paid for multiple software's, then please combine all licence/receipts into one file and upload that. This must be a PDF, JPG or PNG, up to 5MB in size.
Equipment
Substantial kit, not just ‘tools of the trade’, for which the project are paying you.
Insurance replacement value of your equipment
This is the cost to replace your equipment should it be stolen or be destroyed for example in a fire, and the production has agreed that it is covered by their insurance policy.*
Upload your equipment inventory list with insurance values
Upload an itemised list of your kit, with an insurance replacement value for each item. Lists can be PDF (or JPG or PNG) only (not Word, Excel, Pages etc), up to 5MB in size.
Mobile
Some projects might require information about your current mobile phone subscription in order to pay you for it.
Upload your latest mobile phone bill summary page
This must be a PDF, JPG or PNG, up to 5MB in size.
Vehicle
Share the details about your vehicle with a project for the purposes of site access and parking.I will use my own vehicle
Toggle the switch accordingly. The switch will be locked to 'on' if you are being paid 'Vehicle allowance'.
Vehicle details
Make, Model, Colour, Registration number
Upload a file of proof of vehicle insurance for business use
Most productions require that you provide proof that you sufficient insurance coverage for using your vehicle (the one they're paying you for) for 'business use'. Most insurance companies provide this cover at no additional cost. This must be a PDF, JPG or PNG.
Some insurance documents contain a password to open it. For security, Team Engine scan documents for viruses before saving them.
If your Vehicle insurance fails to upload, then please open the document outside of Team Engine, screenshot the relevant page (or print pages to a new PDF) and upload that file to Team Engine instead.
Vehicle insurance expiry date
Team Engine can't read the insurance documents you upload, so please enter the latest, valid expiry date. This must be a future date.
Upload a file of your driving licence
This must be a PDF, JPG or PNG, up to 5MB in size.
*Subject to the project's insurance policy. Please check with the production - either in the homescreen of the Messenger, or in Team Engine click 'Contact this project' to speak to the relevant people.
Payment
Various values which are used to pay you correctly.
There are some fields which are applicable only if you are resident in another country (e.g. Ireland, Iceland, Malta) - you can ignore those not applicable to you.
When you are sent an Offer, clicking 'Edit startpack' from within the Offer will show you only the fields relevant to that project, and which fields must be completed in order to accept that Offer.
Ireland only
PPS number
Tax clearance access number
Iceland only
KT number
Personal bank number (Iceland)
Personal bank HB (Iceland)
Personal bank account number (Iceland)
Malta only
Upload your completed FS4 Form
Upload your last Payslip from previous job
UK only
Upload a file of your P45 (If you have been sent your latest one from your most recent job)
For PAYE contracts only (Questions re: first job, only job, another job or pension)
Student loan
You'll be prompted through the questions based on your answers.
VAT
Self-Employed and Loan Out crew can specify their VAT details here.
VAT number
Upload a file of your VAT certificate
This must be a PDF, JPG or PNG, up to 5MB in size.
Personal bank account
Add your personal bank details, even if you’re being paid via an Agent or Loan Out company. This is because some payments (e.g. petty cash) can be paid to you personally.
Agent bank details are on the Contacts tab (Agent section).
Loan Out company bank details are on the Company tab.
Personal bank name
Personal bank branch
If this bank account is online-only, enter 'Online'.
Personal bank account name
You must enter the name on the bank account, or payments may fail. e.g. ‘Mr J Bloggs’.
Personal bank sort code
Personal bank account number
Personal bank IBAN
Personal bank SWIFT / BIC
Enter the bank account IBAN if you have one (typically for non-UK bank accounts). Same for SWIFT / BIC.
Iceland onlyPersonal bank number (Iceland)
Personal bank HB (Iceland)
Personal bank account number (Iceland)
Company
If you use a limited (loan out) company, e.g. Joe Bloggs Camera Limited, 'enter those details here.
Check this box if you have a Limited Company through which you are being engaged, as a ‘loaned employee’ to the project.
Complete all your company information (some fields are specific only to other countries (Ireland, Iceland, Malta). Only complete those relevant to you.
Company name
Company registration number
The company registration number can be obtained from Companies House.
KT number
Applicable for Iceland only.
Company country of incorporation
Upload a file of your loan out company certificate of incorporation
If you don’t have a copy to hand, you can download it from Companies House.
Company tax
VAT registered?
Tax registration number (Ireland)
Applicable for Ireland only.Tax clearance access number (Ireland)
Applicable for Ireland only.
Company contacts
Company address
Person who will sign contracts on behalf of the Company
The name of a director of the Loan Out Company. If that is you, enter your name.
Email address of person who will sign contracts on behalf of the Company
The contract which is created for this engagement will be emailed to this address for signature. Don’t enter your Accountant’s email here if they are not a Director of the Loan Out Company.
Have someone else sign contracts on behalf of the Company
If someone other than you, i.e. another company director, will sign on behalf of the Company, toggle this switch to 'on' and then edit the values above.
Company bank account
Company bank name
Company bank branch
If this bank account is online-only, enter 'Online'.Company bank account name
You must enter the name on the Loan Out Company bank account, or payments may fail.
e.g. ‘Bright Sparks Limited’. Don’t enter the individual’s name on the bank card, or your personal name.Company bank sort code
Company bank account number
Company bank IBAN (Optional)
Company bank SWIFT / BIC (Optional)
Enter the loan out company bank account IBAN if it has one (typically for non-UK bank accounts). Same for SWIFT / BIC.
Other
(when applicable)
If a project want you to provide other documentation which Team Engine doesn't collect as standard as part of your Startpack, those documents live here.
A project might ask for any of the following documents, and more. You will need to provide them in order to accept your Offer. That might mean that you have to complete a course first, e.g. Screenskills Training, then you upload the certificate get on completion of that course.
360 Telescopic Handler licence
Advanced Rigger & Scaffolder (Rigging ticket)
Articulated Boom licence
Basic Rigger & Scaffolder (Rigging ticket)
Driving licence
Forklift licence
ID photo
IPAF, PAL, or equivalent plant licence
Mark Milsome Foundation Training
MOT Certificate
PCO licence
Pro Trainings Safe Moving and Handling Level 2 (VTQ) Certificate
Public Liability Insurance
S481 Screen Ireland Certificate - Addressing Unconscious Bias
S481 Screen Ireland certificate - Being an Active Bystander
S481 Screen Ireland Certificate - Tackling Bullying and Harassment
Scaffolder (Rigging ticket)
Scissor Lift licence
Screenskills Certificate - Addressing unconscious bias: basic awareness in the workplace
Screenskills Certificate - Inclusive hiring for the screen industries
Screenskills Certificate - Introduction to disability, access and inclusion
Screenskills Certificate - Introduction to mental health awareness at work
Screenskills Certificate - Introduction to sustainability
Screenskills Certificate - Safeguarding for all: basic awareness for the screen industries
Screenskills Certificate - Tackling harassment and bullying at work
Screenskills Certificate - Work Well Series
Stunt Insurance
Taxi Vehicle Registration
Telehandler licence
Tell Jane - Sexual Harassment Training
Vehicle Insurance certificate
Working at Height certificate
Click here for instructions for how to update your Startpack