Save days per Shooting unit
Keep a separate Calendar per shooting unit to record everything about the working day. That information then prefills all On set Timecards, thereby governing overtime & penalties.
For each day, you're able to record:
Day number
Day type (Shoot, Pre-shoot, Test, Rehearsal, Prep, Rest, Travel, Turnaround, Hiatus, Shutdown, Wrap, Post)
Public holiday?
Workplaces
A different length of day than your standard day length (e.g. SCWD or CWD)
Extended working day?
Duration and times of meal break
Travel time taken out of the duration, or paid on top?
Calculated fields (as applicable to your project setup) which can be manually overridden
Notes
An accurate Calendar kept promptly, reduces errors in Timecards.
Calendar recommend practice
Create the calendar day for Shoot day 1
Enter the day ahead of time
Enter up to Unit call only
Only enter Unit wrap when it is official
Check that any calculated overtime or penalties are as you expect
Then enter the next shooting day, up to Unit call only
Repeat the whole process at the end of each shoot day
Doing this prevents Timecards being submitted when the calendar is wrong or missing.
The Calendar is primarily about Shooting days (Shoot, Pre-shoot, Test, Rehearsal), i.e. those for which the working hours might vary, and other penalties might apply (e.g. Camera overtime, Late meal, Night penalty).
However, it's good practice to record all days in the calendar (Prep, Travel, Rest, Hiatus etc). They all appear in Timecards for crew meaning they don't have to remember.
Create a calendar for another Unit
Someone with Production Admin or Production Controller rights can do the following:
Go to Settings > Defaults: Places
Click on '+ Add new place'
Pick a built-in Unit, enter Shoot start Shoot end
Pick 'Custom' to enter a unique Unit name
Don't enter the word 'Unit' as Engine will append the word Unit automatically in relevant views.
Shoot dates entered here are used only for calendar functionality.