Hours
Standard working hours (excluding lunch)
This field is preset with the default working hours of your project. You can amend it as required for specific Offers, e.g. Electrical Rigging being 9 hours.
Additional hour at single time on shoot days?
If applicable to your project type, the *Additional Contracted Hour ('ACH') will show here, and will prefill for the applicable Departments:
Assistant DirectorsCostume
Hair and Make-up (and Prosthetics)
Locations
Production
Script Supervisors
*ACH means: those crew are engaged to provide, and are paid for, their Standard contracted hours + 1 additional hour + 1 unpaid lunch hour, during the shooting period (when their is a 'shoot' day in the Team Engine calendar for that Unit).
Warning - be careful when copying Offers. If you copy an Offer which doesn't contain ACH, to someone of a Department who should have ACH, ensure that you manually tick ACH. And vice versa.
The ACH will only prefill brand new Offers saved for one of those Departments. Thereafter you can tick/untick as you require. e.g. you might not want to engage a Location Scout or Costume Seamstress who will never support the shooting unit, with ACH.
In order for ACH to ever play in Timecards, then it must be included in the Offer for that Crew member. You can remove ACH from a Timecard of someone who has ACH in their Offer, but not the reverse.
There are further options in Settings > Timecards to configure the system to meet your needs.
Department overtime defaults
These will be applied based on your project type (Feature Film or TV) and 'Union agreement' (set in Settings > Details).
e.g. For Film + PACT BECTU Agreement (2021):
'For the following departments (with the exception of workshop crew rendering services in a workshop), the crew member’s rate is deemed to include, in addition to the 55 hours worked, up to 30 minutes at the beginning and 30 minutes at the end of each day, if required and in accordance with current working practices, without any overtime being due. Prep and wrap will not be aggregated across a day.'
Assistant Directors
Continuity
Costume
Hair and Makeup
Locations
Script
VFX
Please refer to the relevant Union agreement for specific rulings.
Those Department settings can be amended down the line, in Manage Crew, to govern how Timecards behave per person. The Departmental defaults can also be managed: full instructions: Settings > Defaults: Department
The following sections only need to be used if your document templates need to show this information, and your show is TV.
(no need to use these fields for Feature Film projects)
Most contracts contain sufficient wording for suspension, termination and also extension without the need to recontract.
We recommend not being too restrictive with contracted dates which very likely change down the line in reality (working a 6th day here, a short week there, or going over-schedule).
Same goes for counting days & weeks of the intended period of engagement. Whilst it's nice to give guidance, the contracts state that the only period which is guaranteed is (in the case of Weekly contracts) the Notice period (typically 7 days).
Contract once, then use approved Timecards for all subsequent days worked. Then issue Notice of termination once the end date becomes firm.
Hiatus (1-3)
Dedicated Hiatus periods (scheduled down time whereby crew aren't paid) which might fall within the schedule of your show.
Only use those which appear on your templates.
Pre-prep (ad hoc)
Enter a number of non-consecutive Pre-prep within a date range. e.g. '10 days scheduling at home, between 2nd and 28th Feb' which might fall within the schedule of your show.
Only use those which appear on your templates.
Blocks (1 - 6)
Enter Prep and Shoot periods per each block you have scheduled for your TV show.
If your templates (e.g. the Deal Memo) only have one row each for Prep and Shoot, then you MUST ONLY EVER USE BLOCK 1 - for all blocks you intend to hire someone, even if they are to only work Block 2.
This is due to a restriction of the templates, and the desire to show these dates and totals. The template only has one row, so only one input (Block 1) can be used in Team Engine:
Use Block 1 'Notes' to explain, like 'Block 1 refers to all Blocks for which you're intended to be hired'.
Wrap
Enter any wrap or post-production period which a crew member might be engaged for.
You might want to set default Hiatus and Block dates which then prefill newly-created Offers. Someone with relevant Admin rights can do this in Settings > Dates.
If you edit any field on the page, click 'Save' at the bottom of the page so you don't lose your changes.
If you've already sent the Offer for approval, changes you make will be shown immediately to the approver(s). It's not essential to click 'Re-send'.