The Production team can assign those Departmental generators ('Admins') or approvers ('Controllers'), in Settings > Admin. Department Controllers can also write ('Generate') Timecards for their department, as well as approve Timecards.
A person doesn't need to be a Department Controller AND a Department Admin - the Controller can do everything the Admin can. The Admin just can't approve
Department Admins or Department Controllers don't have to be assigned if the Project don't want. e.g. they may not be needed for a small department like Sound or Script Supervisor.
When a Department Admin (or Department Controller who can also generate) is assigned, crew members are still able to write their own Timecards - it's on a first-come first-served basis:
If the Department Admin writes the Timecard first, crew members cannot edit it (to avoid back & forth confusion) but they can click the link provided (at the bottom of each Timecard) to submit their comments to the generator.
Generate Timecards
Provided the Production team have given you the minimum of Dept Admin rights (see above instructions), you can write Timecards for other crew members in your department (or perhaps multiple departments if you've been given those rights).
Click 'Go to project' on the relevant project tile
Click on 'Timecards' in the 'PROJECT' section
Click on the Generate tab
Click on the A-Z filter to show the department you want
Tick names
In the list you'll only see crew who have accepted their Offer, from the week of their Start Date.
You will also see all Daily crew, so long as they have an active (not Ended) Offer
Tick who you want to write the same times for
Click the 'WRITE' button
Change the 'Day type' to 'Work'
Complete the Timecard
You'll be prompted to complete any missing information
If you need to write Timecards for dates earlier than the current Start Date for a member of your department, ask Production to do this: instructions to amend 'Timecard start date' per person.
Issues
Why can't I submit?
Only the crew member can submit Timecards. We don't remove them from the process.
What happens now?
Crew members should review what you've written for them, click the link to email you if they have a query, and click SUBMIT when they're happy (or wait until the automatic submission deadline).
Why can't I submit my own Timecard?
If you generated your own Timecard, you need to submit it as the crew member. You need to go to 'My Timecards', click on the relevant week, and click SUBMIT.
