Skip to main content

Edit project settings

Engine is flexible. Apply the settings you need for your project

Settings being correct means: accurate deals, contracts and timecards!

Settings can be changed down the line, some of which will affect live calculations, but once you start contracting on certain rules, those are set in stone (only re-contracting can fix), so it's best to get them right up front.

Click the 'Settings' button

Details


Contacts

  • Company

    • Specify your parent company here if you have one
      ​

  • Production base

    • The address where your production will be based, from which Location Movement Orders will start, and mileage might be chargeable
      ​

  • Project creator

    • The name and email of the person who created the project

  • Billing

    • Contact details for Team Engine to send invoices to

Make your changes and click 'Update contacts' to save
(& the same for each section you might edit)

Dates

Non-contractual dates used as a guide.

  • Overall dates

    • Prep start, Prep end

    • Shoot start, Shoot end

    • Shoot duration days
      ​

  • Hiatus

    • Hiatus 1 start, Hiatus 1 end

    • Add up to 3 hiatus periods, as required
      ​

  • Blocks

    • Block 1 start, Block 1 end

    • Add up to 6 blocks, as required
      ​

  • Post production

    • Post production start, Post production end

Hiatus, Blocks and Post production dates can be used to prefill Offers and appear on document templates (e.g. Deal Memo, Contract) if wanted.

Defaults

Project

  • Basic

    • Currency

    • Working week
      ​

  • Allowances

    • Specify which allowances you might pay, e.g. Box rental, Mobile allowance, Per diems, and more
      ​

  • Meal penalties

    • Set missed-meal penalty values here for Breakfast, Lunch & Dinner

    • These are live-updated on Timecards where they're selected (previously-exported Timecards will need to be re-exported)
      ​

  • Notice
    Settings for 'Notice of termination of contract' emails

    • Notice period

    • Notice email wording

Standard crew

If not fixed by your Union agreement, you can set these values as per your deal.

  • 6th/7th days

    • Paid daily or hourly, multiplier, caps, rounding:
      ​


      ​

  • Overtime

    Set how to calculate:

    • Other O/T

    • Camera O/T
      SWD (Standard Working Day, i.e. a 1 hour meal break)
      SCWD (Semi-Continuous Working Day, i.e. a 30 min meal break)
      CWD (Continuous Working Day, i.e. no break, but a running meal)
      ​

    • Broken turnaround

    • Travel time

    • Night penalty

    • Early call

Construction

If your project will hire Construction crew directly (i.e. not via a 3rd party Construction Company), you can configure how their deal works here.

  • Daily rate & hours

  • Breaks

  • 6th day

  • 7th day

  • Overtime

  • Travel time

  • Broken turnaround

If you'll engage Construction crew via the MMPA (PACT BECTU Major Motion Picture Agreement), then those rules are shown here, plus the ability to adjust how you'd like to calculate Travel time and Broken turnaround.

Places

Groups & areas in which your crew might work. Add these at any time in order to contract crew to that Unit, or have Timecards assigned to that Unit, Regular site or Workplace.

  • Units
    Main, 2nd, Splinter, VFX, Aerial, Marine, or add your own Custom name. When adding your own Custom Unit name don't add the word 'Unit', e.g. Just add 'Paris' not 'Paris Unit' (Team Engine will append the word 'Unit' in relevant views)
    ​
    ​


    ​

  • Regular sites

    Off set and On set are set by default
    ​

  • Workplaces
    Add custom workplaces, e.g. 'Armoury workshop', 'Backlot', or 'London, EC1'

Departments

Default overtime settings per department and regular site. 'Departmental default settings'.

  1. Film projects (PACT/BECTU Agreement)
    The system will preload the departments who give '30 mins prep and 30 mins wrap' as part of their daily rate.
    ​

  2. All other projects, inc TV projects (PACT/BECTU Agreement 2023)
    The system will preload the below two settings. You can then add custom settings as required.
    ​


    ​

    These departmental defaults work in 2 ways:
    ​

    1. They prefill new offers raised for that department.
      ​

    2. The setting is used if the default Regular site for a Crew member (as shown in Manage Crew) is NOT used in their Timecard.
      ​
      Example:
      ​

      'Jon Scott's default workplace in Manage Crew is Off set (Cam OT = No, Other OT = Yes, after 0 prep/wrap).
      ​
      ​Jon works On set one day so he switches his Timecard to 'On set'. In that scenario, the 'Departmental default settings' will be used instead of those in Manage Crew.'

Offers copied from another department will carry the settings from that offer, not these defaults.


​Documents

Signers & recipients

Manage who is able to sign or receive documents. Further information and instructions here.

Current templates

See templates which are operational, and the Signers & Recipient chains where relevant.

Required templates

Let us know which of the following document templates you'll need in Engine?

Admin rights

Security

Configure 2FA (Two-factor authentication) for your project, and which users it applies to.

Applicable users must enter a one-time password once every 24 hours for each device or browser.

Project roles

Assign Admin rights to give relevant people the privileged access they require to conduct their duties, e.g. a 'Production Coordinator' to be able to draft Offers, or a 'Camera Assistant' to be able to write (generate) Timecards for the rest of the Camera team.

Click here for full instructions.

Custom

Things which are unique to your project but don't yet exist in Team Engine... create them here!


​

Notifications

Events

Manage who receives email notifications of various events, shown below. (Production base email address is used if no other email is added.)

Enter Name, Email, last 4 digits of phone number of the recipient, and the chosen events you want them to be notified of:

  • Offers
    New offer sent, Offer is accepted, Offer queries, Notice sent, Notice queries
    ​

  • Timecards (if you subscribe to this module)

    Timecard queries, Timecard approval queries, Timecard date requests
    ​

  • Send (if you subscribe to this module)
    Send queries
    ​

  • General

    Notification email queries, Payroll queries, Production queries

Summaries

Receive daily summaries of tasks:

  • Offers pending Production approval

  • Offers pending Accounts approval

  • Unaccepted offers with start dates that have passed
    ​

  • Timecards pending Production approval

  • Timecards pending Account approval

  • Timecards pending Department approval

Timecards

If you subscribe to a Timecard module. More info & instructions here.

Subscriptions

Select your desired modules and periods, and see an immediate estimated outline of invoice dates and amounts. Actual values may vary. You can request a formal quote if desired.

Pricing depends on your parent company and also your Budget band.

Related Articles
Calendar
How does contracting work on Engine?
Offer > Schedule tab
Offer > Allowances
Manage crew
Did this answer your question?